The Trade Marks and Designs Registration Office of the European Union
OHIM's new online service allowing users to obtain automatically generated certified copies of application requests and CTM registration certificates from the CTM-ONLINE database went live On 10 May this year.
In its first month, the new service has proved to be very popular success, dealing with 15 000 downloads - many more than expected. For comparison purpose, in 2010, OHIM received slightly more than 11 000 Inspection of file requests.
Around 66% of downloads from the new service are for registration certificates and 33% for application forms. Only application forms filed after 1 January 2008 and registration certificates issued later than I January 2001 are covered by the new service. All certified copies of documents, whether automatically generated or certified via the inspection of files service of the Office have the same legal value as indicated in article 20 of the OHIM President's decision EX 11-3 of 18 April 2011.
Certified copies in electronic format can be printed out for further use as some countries do not accept electronic documents. However, we have been informed by users that they were experiencing some problems having the printed certified copies in electronic format recognised by some IP Offices in the world as valid certified copies of the document. OHIM is considering the actions to be carried in order to inform these offices of the fact that these copies should be considered as valid.
One of the important security features of certified copies in electronic format is that the certified copy can be verified online using the unique identification code given in the certified copy. A new link “verified certified copy” will be accessible from the OHIM website under the “Databases” section.
By clicking on the link “verified certified copy” on the OHIM webpage, a web page will be displayed in which the unique identification code can be entered in order to retrieve and display the original document from OHIM’s online systems.
Some countries also require the authentication or legalisation of certified copies in order to accept them. For information regarding the authentication or legalisation of certified copies from the Register, please click here. Find more information on the legalisation procedure for documentation by going to the EC’s website